FOI and Housing Associations

The Freedom of Information Act (FOI) came into force in 2005 and demands that individuals have the right to information, the right to confidentiality and the right to effective administration.

As such the act means that members of the public can demand information at any given time and it must be readily accessible. Considering today’s government is planning to consult on extending the FOI still further, this should give those Housing Associations with limited grip on their documents serious cause for concern.

A housing association typically holds vast amounts of information about each resident – past and present – and each property, making management of the sheer number of documents a trial in itself. It is therefore critical that a system and a set of robust processes are in place to manage such information, allowing administrators easy access to relevant material as requests are made.

Many housing associations are not however sufficiently equipped to easily produce information as requested, and are falling short when it is being demanded. Not being able to produce such information sends out the clear message that Housing Associations are not forward looking, not up to date and are simply inefficient when it comes to the management of documents. Above this, the simple time cost of manually trawling through documents in order to satisfy an FOI request can be enormous.

Housing Associations must realise that it isn’t difficult, costly or disruptive to manage information in such a way that enables ready compliance with the Act – even if the legislation is extended. Culturally it doesn’t have to be difficult either – in a society when information is readily available (the Google Corporation is after all now a verb), it will be nothing short of an anachronism that any organisation cannot access the right information immediately.

Housing Associations must therefore evaluate their processes ahead of more stringent requirements coming into force. The question is not just whether or not the FOI is appropriate to Housing Associations. In a way this doesn’t matter – from an operational and forward-looking perspective, the ability to comply should be a given. 

Further Reading:

http://www.insidehousing.co.uk/home/blogs/data-overload/6519921.article 

The Mortgage Market Review & You

As the governance, risk and compliance bandwagon rolls on, and the ongoing need to evidence suitable ‘Know Your Customer’-oriented processes, so the Mortgage Market Review (MMR) consultation paper arrived in late December.

But for the typical IFA, what does it mean to day-to-day processes and workflows? Following the MMR, the ability to build and assess a full and complete profile of a potential borrower in order to ascertain the risk to the lender becomes a necessity. And rightly so.

After all, squeezing interest rates and deposit thresholds in order to mitigate against the damage caused by unexpected losses will only get the lender so far in the current economic climate.

Know Your Customer is increasingly being about understanding the risk of potential customer’s appetites. However, lenders should be aware that when MMR legislation is blended with Anti-Money Laundering legislation will surely mean that it is only a matter of time before there is a high profile case where the lender is seen to be misleading borrowers. As a result, the manner in which documents are created, edited, stored and presented is absolutely crucial – in fact, business critical.

Brokers, wealth managers and other investment houses are increasingly putting systems in place to ensure that relevant checks are not only being made with regard to records, content and document management, but that also provide financial organisations with security against auditors and any potential customer complaints.

As with much of corporate best practice, it is considered a nice-to-have until legislation insists upon it. Well, in the case of IFAs and best practice document processing, that time has surely arrived.

Document & Content Management for Housing Associations: A White Paper

Most of the white papers we’ve produced to date have been generic in kind – that’s not to say that they’ve not had focus, but they’ve been as applicable to a manufacturer as to a constructor or a charity. We’re taking a slightly different tack with the latest off the production line. This is sector specific , notably Housing Associations and other Social Housing providers. That’s not to say that some of the points we make aren’t valid elsewhere of course, but the focus is on a group of organisations which is of increasing importance to Invu. The number of HAs that we deal with continues to rise and rise.

The Social Housing sector faces all manner of pressures, from keeping costs down to service levels to financial control. Document and content management can play their part in alleviating these pressures by acting as so much more than simple passive repositories. This is mature technology which can be optimised to deliver even more value and this paper sets out to explore the options. It’s borne out of our experience to date and, in particular, where we’ve been back to existing customers to explore how they can benefit from work we’ve done for other HAs with the latest versions and technologies at our disposal. For example, the Adactus invoice processing, workflow and QLF integration project has delivered a solution which is of genuine interest to many other HAs. Great news and those customers taking the solution on board will see real benefits, from ROI, service level improvements and that critical financial control.  

Why not download the whitepaper http://www.invu.net/info/whitepapers.aspx and see if your organisation can reap the benefits too?

Teamwork paying off at Wembley

Yesterday was an incongruous mix – Wembley stadium dressed up for an NFL game between the Tampa Bay Bucaneers and Chicago Bears and “the home of football” home to hoards of accountants. This was the keynote IRISWorld event where Phill Robinson and his team got to say, “Hello Wembley” to massed rows of accountants worrying more about the numbers and the future of their practices than the 3 lions. The stadium is very impressive of course (and so it should be) and with a target attendance of c.800 IRIS pulled out all the stops to do justice to the choice of venue. OK – typical exhibition drop-out rates meant that the actual number was somewhat under but what this single community saw was an example of a well-focused team talking directly and knowledgably to its customers about what they wanted to hear. And it’s this aspect that struck home as being most impressive. The financial community has a very important concept: KYC – Know Your Customer. Wembley and the other IRIS roadshows was a fine example of how to know your audience en masse.


The headline plenary sessions were good and strong and stuffed with subject matter experts from the ICAEW and Microsoft. More importantly the mood-music and buzz around the break-out rooms and the exhibition stands was confident; an acknowledgement that this was no waste-of-chargeable-time, but an important tool in knowing how to guide each individual practice. And it wasn’t all futures and jam-tomorrow. One of the sessions was a very simple hints-and-tips talk and it was just as packed as the bright-new-future presentations.

IRIS’s branded version of Invu (IRIS OpenDocs) was well in evidence and it confirmed our view that Invu’s integration with IRIS and it’s strong positioning with accountants was natural and now, almost taken for granted. On the IRIS OpenDocs stand, a steady stream of attendees sought more info (“how does it work?”, “what’s the cost”), but the number one question? Email, email, email. How do I handle the sea of emails I get? Almost from day one in our relationship with IRIS, the need for a flexible email solution was a top agenda item and directly led to Invu Email Manager coming to market. Yesterday continued the evidence that this was well judged.

The last couple of years have seen a lot of change at Invu, including the IRIS partnership. Standing back and reflecting, this was and continues to be an extremely positive partnership and Wembley showed the benefit of dealing with the experts in an area. Invu deals with a number of domains as well as solving some more generic issues in other sectors and it’s important not to lose that focus. Where we get close to the issues faced by individual customers or sectors we have a solution set which can be a veritable chameleon. But you have to understand what’s needed and what works best for each business. As Invu delivers more individual mid-market type solutions our focus on what’s needed for a successful solution teaches us a valuable lesson in listening closely to what our customers want. This varies by business sector and by customer and we’ve had to change the way we work. In fact this has been a major and hugely positive transformation. Wembley showed that with a strong, capable and domain expert partner we can deliver on both fronts with trust and confidence. IRIS and other partners keep us on the ball so we cannot ever afford complacency. Without getting smug, Wembley reinforced the partnership. For some of us with many years spent delivering software for accountants it wasn’t quite like coming home, but it was pretty close.